# File Management

> Upload files to your team workspace and reference them from any workflow: templates, configuration files, data sets, and other assets your automations need.

Upload files to your team workspace and reference them from any workflow. Store templates, configuration files, data sets, or any other assets your automations need.

## Accessing the files page

Open the **Files** tab in your workspace to view and manage your team's uploaded files.

![The Files tab showing an All files heading, a storage meter reading how much of the team's quota is used, Upload and New folder buttons, a grid or list view switch, and an empty state inviting you to upload files to use as dynamic data in workflows.](/images/docs/workspace/files-manager.webp)
*The Files tab. The storage meter shows how much of your team's quota is in use, alongside the Upload and New folder actions.*

## Uploading files

1. Open the **Files** tab in your workspace.
2. Click **Upload** or drag and drop files into the upload area.
3. Select one or more files from your local machine.
4. Files are uploaded and available immediately.

**One file can be up to 100 MB.** That ceiling is the same on every plan: what your plan sets is the total storage quota shown in the meter, not the size of any single file. A file over the ceiling is rejected rather than truncated. For anything larger, leave it in the service that owns it and have the workflow fetch it at run time with an HTTP Request step.

## Organizing with folders

You can create folders to keep your files organized:

1. On the **Files** page, click **New Folder**.
2. Enter a folder name.
3. Click **Create**.

### Working with a file or folder

Each file carries its own overflow menu (⋯) on its row or card, offering **Download**, **Rename**, **Duplicate**, **Move to…** and **Delete**. Use **Move to…** and pick the destination folder; files move one at a time. Folders carry the same menu with **Rename** and **Delete**.

### Deleting a folder

Deleting a folder does not delete the files inside it. They move back to the top level of the Files page, so nothing a workflow reads stops resolving. Any folders nested inside the one you delete go with it. To remove the files themselves, delete them individually.

## Referencing files in workflows

Once a file is uploaded, you can reference it from workflow steps. When configuring a step that accepts file inputs, browse and select from your team's uploaded files.

Common use cases include:

- **HTTP steps:** attach files to outbound API requests.
- **Code steps:** read file contents for processing.
- **AI Prompt steps:** include file content as context for AI operations.

> **Tip:** Use a consistent folder structure such as `templates/`, `data/`, and
> `config/` to keep your file library manageable as it grows.

## Permissions

**Every role can manage team files:** Admin, Manager and Member alike.

| Role    | View files | Upload/edit/delete files |
| ------- | ---------- | ------------------------ |
| Admin   | Yes        | Yes                      |
| Manager | Yes        | Yes                      |
| Member  | Yes        | Yes                      |

> **Deleting a file affects the whole team.** Every role can delete any team
> file, and deletion is permanent. Before removing one, check whether a live
> workflow reads it: a workflow whose file is gone fails at the step that
> references it. Keep a source copy of anything you would have to rebuild.

## What's Next?

- See where the roles in that table come from in [Team Management](/manage/workspace-settings/team-management).
- Check the storage quota for your plan in [System Limits & Quotas](/reference/system-limits).