File Management
Upload files to your team workspace and reference them from any workflow. Store templates, configuration files, data sets, or any other assets your automations need.
Accessing the files page
Open the Files tab in your workspace to view and manage your team’s uploaded files.
Uploading files
- Open the Files tab in your workspace.
- Click Upload or drag and drop files into the upload area.
- Select one or more files from your local machine.
- Files are uploaded and available immediately.
One file can be up to 100 MB. That ceiling is the same on every plan: what your plan sets is the total storage quota shown in the meter, not the size of any single file. A file over the ceiling is rejected rather than truncated. For anything larger, leave it in the service that owns it and have the workflow fetch it at run time with an HTTP Request step.
Organizing with folders
You can create folders to keep your files organized:
- On the Files page, click New Folder.
- Enter a folder name.
- Click Create.
Working with a file or folder
Each file carries its own overflow menu (⋯) on its row or card, offering Download, Rename, Duplicate, Move to… and Delete. Use Move to… and pick the destination folder; files move one at a time. Folders carry the same menu with Rename and Delete.
Deleting a folder
Deleting a folder does not delete the files inside it. They move back to the top level of the Files page, so nothing a workflow reads stops resolving. Any folders nested inside the one you delete go with it. To remove the files themselves, delete them individually.
Referencing files in workflows
Once a file is uploaded, you can reference it from workflow steps. When configuring a step that accepts file inputs, browse and select from your team’s uploaded files.
Common use cases include:
- HTTP steps: attach files to outbound API requests.
- Code steps: read file contents for processing.
- AI Prompt steps: include file content as context for AI operations.
Tip: Use a consistent folder structure such as templates/, data/, and
config/ to keep your file library manageable as it grows.
Permissions
Every role can manage team files: Admin, Manager and Member alike.
| Role | View files | Upload/edit/delete files |
|---|---|---|
| Admin | Yes | Yes |
| Manager | Yes | Yes |
| Member | Yes | Yes |
Deleting a file affects the whole team. Every role can delete any team file, and deletion is permanent. Before removing one, check whether a live workflow reads it: a workflow whose file is gone fails at the step that references it. Keep a source copy of anything you would have to rebuild.
What’s Next?
- See where the roles in that table come from in Team Management.
- Check the storage quota for your plan in System Limits & Quotas.